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Fees & Payment

Home / Family Office / Fees & Payment
  • The Right Person, The First Time
  • Hire Right, Not Twice

Hiring Average Staff Costs More

Bringing someone into your family office is about more than filling a seat—it’s about protecting wealth, legacy, and continuity. And settling for mediocre staff costs more than you think. While major errors may be caught, small inefficiencies and judgment gaps can gradually erode trust and impact performance. The hidden cost of the wrong hire includes:

  • Inaccurate reporting or missed compliance deadlines
  • Loss of institutional knowledge due to high turnover
  • Financial mismanagement or strategic stagnation
  • Needing to layer in oversight to compensate for gaps in capability
  • SIMPLE, FAIR PRICING

Our Placement Fee

20% full-time
25% part-time + temporary

Our placement fee is a one-time fee based on an employee’s total gross annual compensation, due only if you commit to hiring a candidate we present. Payment is made prior to the employee’s start-date, and each candidate we place is covered by our 90-Day Satisfaction Guarantee.

 

That’s it. No retainer or application fees, and there are no upcharges along the way. If you partner with us, our full range of services are included, every time.

Have Questions?

Put time on our calendar—whether you’re ready to hire or not, we’re happy to discuss your hiring situation & answer any questions you might have.

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  • FAQ: Fees & Payment

Frequently Asked Questions

Our placement fee is:

 

  • 20% for full-time placements
  • 25% for part-time or temporary placements

 

This amount is based on an employee’s total gross annual compensation, agreed upon on in the employee’s offer and employment agreement.

No. We like to keep things simple and believe in price transparency. We do not charge application or retainer fees, and there are no upcharges along the way. Our placement fee is due only after a successful placement. Visit Fees & Payment for more information.

Our placement fee is only charged after you have made an employment offer to your candidate, and their background report has fully cleared. Payment is due prior to your employee’s first day of work (as described in your Employment Agreement with the candidate).

Yes. After our consultation, we’ll send you a customized job description for approval, along with a Service Agreement. This agreement must be signed before we begin your search.

 

Our Service Agreement confirms that Old State Staffing is representing you in the hiring process. It outlines the terms of our services, including our satisfaction guarantee, fee structure, and privacy protections.

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Woman Looking Around As The World Moves Quickly Around Her

The world is spinning faster every day.

Employment has changed drastically the past few years—how we work, the type of work we do, and even where we work. Yet, while the world adapts, solutions for hiring private staff seem to be stuck in the past.

 

At Old State Staffing, we believe the status quo is not enough, and that those who decide now is the time to settle will be left behind. In the face of great change, tinkering around the edges simply won’t do. Since Day 1, our approach has been built on four key principles:

1. Developing A Quality Product

We’ve built Old State Staffing from the ground up, implementing the same cutting-edge recruiting tools used by the nation’s largest family offices. Historically inaccessible to smaller clients, these tools improve the tracking and management of talent, utilize machine learning for smarter searches, and intuitively compare compensation and qualification benchmarks both regionally and nationally. This allows us to find and match families with the best candidates quicker and more efficiently than ever before.

2. Building A Great Team

We knew from the start that our team would be our greatest differentiator. That’s because our agency is composed entirely of family office professionals who know what exceptional candidates look like; because we’ve applied to, managed, and hired for each of those positions ourselves.

3. Creating Meaningful Relationships

Building and maintaining relationships is important today, more than ever before. We place immense value on our relationships, not just with our clients, but our candidates, and the community at large. We spent our “pandemic years” building partnerships with local universities, to open the doors of private staffing to recent college graduates in the most educated metropolitan area in the world.

4. Refusing To Settle

Change is inevitable, yet private staffing has historically lagged in both hiring and employment standards. We’ve always been disruptors, first to adopt AI and machine learning—ensuring smarter, faster, more accurate matches for our clients.


We know that choosing an agency is a personal decision, and we’re honored for the time you have spent considering us as a partner in your search. If you haven’t spoken to us yet, let me be the first to say that we can’t wait to introduce you to our contacts, to guide you through the hiring process, and to introduce you to the perfect candidate. We know the stakes are high, but so are the rewards. With Old State Staffing you’ll be empowered to make informed, meaningful hiring decisions, so you can continue to thrive in a world that’s spinning faster every day.

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Adam Cook
Founder & Managing Director

Headshot - Founder of Old State Staffing